Call for Volunteers

Each year NYPCMA prepares a calendar of events that includes outstanding educational programs, several community service projects and many wonderful networking opportunities. Needless to say, these activities could not happen without our volunteers.

There is an old adage that says, “the more you put into something, the more you get out of it.” That is certainly the case with PCMA. In reviewing the list of opportunities you will see there are spots for people who want to really be involved and service possibilities for those that can only commit a little time or must serve from a distance. Volunteering in our chapter is both rewarding professionally as well as personally through the connections you will gain and the lifelong friends you will make.

We are continually planning for the year and opportunities for service are abundant. We look forward to hearing from you on how you would like to be involved.

Please contact us at [email protected] to learn more about how to get involved.

Director: Viviana Matasaru, DES

What We Do: We partner with various charity organizations whose mutual goal is to provide tools and resources to better our communities, particularly marginalized and underserved groups. The CSR committee plans community service events to increase awareness for the many causes that we support and develop activities to maximize our impact.

Goals for the Year:

  • Promote health and wellness through the activities we conduct/offer.
  • Plan hands-on or virtual activities that members/non-members can participate in each month.
  • Increase social media presence and share CSR committee’s impact and event recaps through more visually stimulating content.

How Often Committee Meets: Second Thursday of Each Month from 4:00 PM – 5:00 PM (Date/Time Flexible Depending on Team Availability)

Labor Hours Per Month: 10-15

Where We Need Help: Soliciting donations for various CSR efforts, social media content, planning and executing multiple CSR activities.

Director: Erica Teddone, CMP

What We Do

  • Awards & Recognition – This committee is responsible for working with the board to identify and recognize outstanding partners, supporters, and members whose contributions are above and beyond in scope each year. Awarding scholarships for Convening Leaders and chapter events also fall under this committee’s duties.
  • New Professionals & Students – This committee is responsible for engaging and working with students and new professionals, including engaging local students, enrolled in hospitality programs or interested in the industry with education and volunteer opportunities, facilitating internship and job opportunities between students and local industry organizations, assisting local universities in building thriving PCMA Student memberships, and providing information and networking opportunities for young or new professionals.

Goals for the Year:

  • Gather information on what other PCMA chapters with a strongly engaged membership do for awards and recognition.
  • Review, compare, and contrast awards & recognition programs and create recommendations for embellishments.
  • Build new professional and student engagement platform that will help sustain the volunteerism culture of PCMA.
  • Create a list of student volunteers to refer to when volunteers are needed.
  • Serve as an educational and job opportunity resource to New York area students interested in the business events industry.

How Often Committee Meets: Virtual – as needed. In person – once per quarter.

Labor Hours Per Month: Varies based on project – 2-4 hours per month approximately.

Where We Need Help:

  • Awards & Recognition; Gathering info on other chapters’ awards programs, comparing against NYPCMA, making recommendations on improvements to how our chapter recognizes individual’s efforts.
  • New professionals & Students; Creating a platform for engagement that we can follow to get new professionals/students engaged in volunteering in NYPCMA, developing a list of volunteers that have expressed interest in volunteering.

Director: Matt Murnane, DES

What We Do: Secure partners and sponsorship. Provide fulfillment of partners for each program.

Goals for the Year:

  • Have sponsorship for each program.
  • Secure annual sponsorships.
  • Engage with new partners for potential future sponsorship.

How Often Committee Meets: The committee meets via conference call when needed. Most work is done via email.

Labor Hours Per Month: This position requires about 4 -5 hours per month.

Where We Need Help: Contacting potential partners, following up with partners on what they need for certain programs – reaching out for gifts and prizes if unable to sponsor.

Directors: Janene Machado, CMP, DES and Jonghwa Moon, CMP, DES

What We Do: The Committee is responsible for deciding on the topics/programming/logistics/speaker invitations for the following Chapter events:

  • March – Winter Program
  • April – Global Meetings Industry Day with local partners
  • July – Mixer
  • November – Education Day

Goals for the Year: Run smooth programs with cutting-edge topics and speakers.

How Often Committee Meets: 1x per month virtually, in-person before the event (if necessary to see site); 2-3 months before each event – 1-hour conference call (3-4x)

Labor Hours Per Month: 1-2 hours per week 2-3 months before the event.

Where We Need Help: Identifying hot topics and speakers, sourcing venues, event landing page copy, planning, and executing NYPCMA’s programs.

Director: Marisa Blank- [email protected]

What We Do: This committee promotes and maintains the growth of the chapter.

Goals for the Year: Welcome new members and ensure existing members renew their annual memberships.

How Often Committee Meets: As needed, but usually via phone and email.

Labor Hours Per Month: 1-2

Where We Need Help:  Assisting with the focus group and mixers, contacting members when their membership is due to expire, brainstorming ways to keep our members engaged in the chapter.

Director: Amanda Grandal, DES

What We Do:

This committee keeps our members updated with current industry news and events. We produce a  monthly newsletter, create email communications and post to our social media channels (LinkedIn, Instagram, Facebook, Twitter.)

Goals for the Year:

  • Produce monthly newsletter
  • Develop more organic content such as articles on local industry trends and interviews with local industry leaders
  • Continue our growth in followers and engagement on social media

How Often Committee Meets: As needed, but usually via phone or video

Labor Hours Per Month: 2-3

Where We Need Help: We need people to submit articles, assist with editing, take photos and keep us updated on what’s new in our diverse geographic region.

Director: Lakshmee Lachhman-Persad

What We Do:

The Diversity, Equity, Inclusion and Accessibility Committee is responsible for ensuring the NYPCMA chapter weaves DEIA throughout the organization in its leadership and for its members and stakeholders. This committee keeps our members updated with current industry news regarding DEIA updates.

Goals for the Year:

Incorporate DEIA throughout the chapter

Educate members on how to incorporate Diversity, Equity, Inclusion & Accessibility (DEIA) into programs

How Often Committee Meets: As needed, usually via phone or video

Labor Hours Per Month: approx. 2-3

Where We Need Help: We need people to provide insights & ideas on Diversity, Equity, Inclusion & Accessibility (DEIA) initiatives.

Rebecca SchingelCommittees