Call for Volunteers

Each year NYPCMA prepares a calendar of events that includes outstanding educational programs, several community service projects and many wonderful networking opportunities. Needless to say, these activities could not happen without our volunteers.

There is an old adage that says, “the more you put into something, the more you get out of it.” That is certainly the case with PCMA. In reviewing the list of opportunities you will see there are spots for people who want to really be involved and service possibilities for those that can only commit a little time or must serve from a distance. Volunteering in our chapter is both rewarding professionally as well as personally through the connections you will gain and the lifelong friends you will make.

We are continually planning for the year and opportunities for service are abundant. We look forward to hearing from you on how you would like to be involved.

Director: Vanessa Bass –

What We DoWe partner with one charity organization each year, and plan community service events to increase awareness and develop activities that positively impact the selected organization. 

Goals for the Year:

  • Offer hands-on activities that members from our network can participate in each month.
  • Obtain 50 prizes, from in-kind donations, to be auctioned for Education Day.
  • Increase social media presence and develop a CSR hashtag handle.

How Often Committee MeetsSecond Tuesday of Each Month from 4:00 PM – 5:00 PM (Date/Time Flexible Depending on Team Availability)

Labor Hours Per Month: 5-10

Where We Need HelpSoliciting donations for various CSR efforts, social media content, planning an executing CSR activities 

Director: Caitlin Hume –

What We Do

  • Awards & Recognition – This committee is responsible for working with the board to identify and recognize outstanding partners, supporters, and members whose contributions are above and beyond in scope each year. Awarding scholarships for Convening Leaders also fall under this committee’s duties, which include setting the criteria, advertisement, logistics, design, procurement, pre & post marketing efforts, announcing and presentation of the award.
  • New Professionals & Students – This committee is responsible for engaging and working with students and new professionals. Including engaging local students enrolled in hospitality programs or interested in the industry with education and volunteer opportunities, facilitating internship and job opportunities between students and local industry organizations, assisting local universities in building thriving PCMA Student chapters, and providing information and networking opportunities for young or new professionals.

Goals for the Year:

  • Gather information on what other PCMA chapters with a strongly engaged membership do for awards and recognition.
  • Review, compare and contrast awards & recognition program and create recommendations for embellishments.
  • Build new professional and student engagement platform that will help sustain the volunteerism culture of PCMA.
  • Create a list of student volunteers to refer to when volunteers are needed.
  • Serve as an educational and job opportunity resource to New York area students interested in the business events industry.

How Often Committee Meets: Virtual – as needed. In person – once per quarter.

Labor Hours Per Month: Varies based on project – 2-4 hours per month approximately.

Where We Need Help:

  • Awards & Recognition; Gathering info on other chapters’ awards programs, comparing against NYPCMA, making recommendations on improvements to how our chapter recognizes individual’s efforts.
  • New professionals & Students; Creating a platform for engagement that we can follow to get new professionals/students engaged in volunteering in NYPCMA, developing a list of volunteers that have expressed interest in volunteering.

Director: John Teehan –

What We Do: Solicit and secure sponsorship. Provide fulfillment of sponsors for each program.

Goals for the Year:

  • Have sponsorship for each program.
  • Secure annual sponsorships.
  • Engage with new partners for potential future sponsorship.

How Often Committee Meets: The committee meets via conference call when needed. Most work is done via email.

Labor Hours Per Month: This position requires about 4 -5 hours per month.

Where We Need Help: Contacting potential new sponsors, following up with sponsors on what they need for certain programs – reaching out for gifts and prizes if unable to sponsor.

Director: Janene Machado,CMP  –

What We Do: The Committee is responsible for deciding on the topics/programming/logistics/speaker invitations for the following Chapter events:

  • Winter Program/Ace Awards
  • April – Global Meetings Industry Day with MPIGNY
  • July –  Mixer
  • October – Education Day

Goals for the Year: Run smooth programs with cutting edge topics and speakers.

How Often Committee Meets: 1 in person meeting before the event (if necessary to see site); 2-3 months before each event – 1 hour conference call (3-4x).

Labor Hours Per Month: 1-2 hours per week 2-3 months before the event.

Where We Need Help: Identifying hot topics and speakers and seeking venues.

Chair: Marisa Blank-

What We Do: This committee promotes and maintains the growth of the chapter.

Goals for the Year: Welcome new members and ensure existing members renew their annual memberships.

How Often Committee Meets: As needed, but usually via phone and email.

Labor Hours Per Month: 1-2

Where We Need Help:  Assisting with the focus group and mixers, contacting members when their membership is due to expire, brainstorming ways to keep our members engaged in the chapter.

Chair: Matthew Pizzimenti  –

What We Do: This committee produces a quarterly Newsletter and keeps our members updated with current industry news and events.

Goals for the Year:

  • Produce a quarterly newsletter.
  • Increase our social media engagement.
  • Explore new avenues for marketing our events.

How Often Committee Meets: As needed, but usually via phone and email.

Labor Hours Per Month: 1-2

Where We Need Help: We need people to submit articles, assist with editing, take photos and keep us updated on what’s new in our diverse geographic region.

Rebecca SchingelCommittees